Accountability

​Code of Conduct for Members of Council and Local Boards for the Municipality of West Elgin

The Code of Conduct applies to the Mayor, Deputy Mayor, and all Members of Council and members of the public who are appointed to committees and advisory boards.

The Code of Conduct Document

​Informal Complaint Procedure

Individuals (for example, Municipal employees, members of the public, members of Council or local boards (restricted definition), or organizations (including local boards (restricted definition) who have identified or witnessed behaviour or an activity by a member of Council or a local board (restricted definition) that they believe is in contravention of the Code of Conduct for Members of Council and Local Boards (Restricted Definition) the “Code of Conduct” would address the prohibited behaviour or activity themselves as follows:

(1)      advise the member that the behaviour or activity contravenes the Code of Conduct;
(2)      encourage the member to stop the prohibited behaviour or activity;
(3)      keep a written record of the incidents including dates, times, locations, other persons present, and any other relevant information;
(4)      tell someone else (for example, a senior staff member or an officer of the organization) about your concerns, your comments to the member and the response of the member;
(5)      if applicable, confirm to the member’s satisfaction with the response of the member; or, if applicable, advise the member of your dissatisfaction with the response; and,
(6)      consider the need to pursue the matter in accordance with the formal complaint procedure outlined in Appendix B, or in accordance with another applicable judicial or quasi-judicial process or complaint procedure.

Individuals and organizations are encouraged to initially pursue this informal complaint procedure as a means of stopping and remedying a behaviour or activity that is prohibited by the Code of Conduct.  With the consent of the complaining individual or organization and the member, the Integrity Commissioner may be part of any informal process.  However, it is not a precondition or a prerequisite that those complaining pursue the informal complaint procedure prior to pursing the formal complaint procedure.

Forms 

​All forms shall be completed and submitted to the Municipal Clerk, Jana Nethercott at 22413 Hoskins Line, P.O. Box 490, Rodney ON N0L 2C0, jnethercott@westelgin.net or 519-785-5060 

​Municipal Appointment - Integrity Commissioner, Closed Meeting Investigator and Ombudsman

By-Law 2018-28 

Being a By-law to appoint Independent Resolutions Inc. as the Integrity Commissioner, Closed Meeting Investigator and Ombudsman for the Municipality of West Elgin and to authorize an agreement with Independent Resolutions for such purposes. 

Integrity Commissioner

Section 223.3(1) of the Municipal Act authorizes municipality to appoint an Integrity Commissioner who reports to council and who is responsible for performing in an independent manner functions assigned by the municipality with respect to:

  1. the application of the code of conduct for members of council, its local boards and/or their committees
  2. the application of procedures, rules and policies governing the ethical behavior of members of Council, its local boards and/or committees
  3. both of clauses 1 and 2
Mark MacDonald, Independent Resolutions
Phone: 519-670-4517
17 Hummingbird Lane
​St Thomas, ON N5R 6L8
​Email: independentresolutions@gmail.com
website: www.independentresolutions.ca
 

Duties of a Municipal Integrity Commissioner

Municipal Ombudsman

​Section 223.13(1) of the Municipal Act authorizes municipalities to appoint an Ombudsman who reports to council and whose function is to investigate in an independent manner any decision or recommendaiont made or act done or omitted in teh course of the administration of the municipality and its local boards. 

Mark MacDonald, Independent Resolutions
Phone: 519-670-4517
17 Hummingbird Lane
​St Thomas, ON N5R 6L8
​Email: independentresolutions@gmail.com
website: www.independentresolutions.ca

Closed Meeting Investigator

Section 239.2(1) of the Municipal Act authorizes municipalities to appoint an investigator who has the function of investigating in an independent manner upon a complaint made to him or her by any person, whether a municipality or a local board has complied with Section 239 of the Municipal Act or a procedure by-law in respect of a meeting or part of a meeting that was closed to the public, and to report on such investigation.

Mark MacDonald, Independent Resolutions
Phone: 519-670-4517
17 Hummingbird Lane
​St Thomas, ON N5R 6L8
​Email: independentresolutions@gmail.com
website: www.independentresolutions.ca

Provincial Ombudsman

​Office of the Ombudsman of Ontario
​Bell Trinty Square
483 Bay Street, 10th Floor, South Tower
​Toronto ON M5G 2C9
Phone: 1-800-263-1830
​Outside Ontario: 416-586-3300
​TTY: 1-866-411-4211
​Email: info@ombudsman.on.ca

Click here to visit the homepage of the Ontario Ombudsman.

Click here to review the Ombudsman's Tips for how complaints should be handled by the Municipality.

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